Team: time clock and schedule

Your whole team's week, on one clock.

Staff clock in with a tap or a PIN, take breaks and fix a forgotten punch with a request. Managers approve hours in one place, plan shifts on a weekly board and see the gaps and the cost before the week begins.

Book a demo See payroll

Clock in, break, clock outA PIN on a shared terminalShifts stay drafts until you publish

Clock in with a tap. Approve with a click.

The Time clock is where your team punches in. Time punches is where managers make the hours official.

Time clock

A punch should take one tap

Open the Time clock, tap Clock-in, and you are on the clock.

Clock-in and Clock-out on the Clock tab, with an optional note when your store asks for one
Start break and End break, with an On break status while you are away
Switch department to count your hours where you actually worked
Clock someone else in with their PIN on a shared terminal, then Switch back to me
Wrong PINs get the same message every time, so nobody learns whether a PIN exists

Time punches

Every hour reviewed, every correction on record

Managers open Time punches and work through Clock-in history, Daily, Weekly, Summary and Corrections.

A To review strip shows how much is still waiting, and Pending only hides what is approved
Approve a row, a day, an employee or a whole week, and Unapprove to reopen it
Edit punch to change one, Add punch for one that is missing
Employees cannot edit their own punches: they send a request with a required reason, and you choose Approve & apply or Decline
Weekly view as a List, a Timesheet or Biweekly, with one row per person across the pay period
Export the history to Excel or PDF

Rules that fit your store

Overtime, breaks and where people can punch from

Set the rules once under Time clock & departments.

Overtime after a number of hours per day and per week
Require clock-in to make sales, so the Register asks for a punch before a payment starts
Departments, Breaks (with Payable and a pay rate) and Time off types in one place
Limit the mobile time clock to Allowed areas with a radius, and choose Block or Allow and flag (stores on the advanced schedule)

Sign out upon clock-outClock-in notesFirst day of the weekMinor age and weekly hour limits

Plan the week before it plans you

The Schedule has a weekly board with a row for every employee, plus a single-day timeline.

Schedule

Build it, check it, then publish

New shifts start as drafts. Employees see them only after you publish.

Add a shift for one employee, or the same shift for several people at once
Break or lunch and a Repeats option so a shift recurs, with a choice to change only this one or all future shifts
Publish schedule for the period you built, Unpublish to take it back to draft
A warning, not a block, when a shift pushes someone into overtime or starts in the past
Create biweekly pattern for alternating weeks

Coverage and cost

See the gap before the customer does

The Coverage tab shows shifts nobody covers.

Gaps in your week at a glance
Show overview adds scheduled hours, Overtime and Cost by employee and department
Show non scheduled employees lists who has no shifts that week
Schedule suggestions can be switched on per store from the Coverage tab

Time off and swaps

Availability, time off and swaps, handled

Your team's requests land where you plan.

Availability records when someone can or cannot work, with one-off windows for a single date, and warns you when you schedule outside it
Grant or Decline time off; granting moves any shift in that range to Needs reassignment so you can give it to someone else
Shift swaps shows who Gives and who Gets a shift, with an optional rule that a manager must approve
Position titles such as Manager or Groomer are added once under Settings

03 · A step ahead of the weather

Bad weather is coming. Your schedule hears about it first.

A suggestion, never a surprise: Franpos does not change your schedule behind your back.

Weather labor card

When the forecast shows a storm, snow, heavy rain or extreme heat or cold and your own past sales dip on such days, the Command Center can say how many scheduled people could go home or move to a busier day.

You decide

It never edits the Schedule for you. You open the Schedule and make the call.

Your own history

The suggestion rests on your own past sales on days like that one.

04 · Connected

Hours flow where they belong

Time clock and Schedule are part of the same platform as payroll, permissions and the Register.

Payroll

Approved hours feed Franpos payroll. See how on the payroll page.

Permissions

Who can punch, see everyone's punches or approve them is set by each person's Access permission.

Register

Turn on Require clock-in to make sales and the Register asks for a punch first.

Questions about the time clock and schedule

Can employees edit their own punches?

No. An employee opens History, reports a missing punch or asks for a correction or removal, and gives a reason. A manager reviews it on the Corrections tab and chooses Approve & apply or Decline. A day a manager has already approved cannot be corrected.

How does a shared terminal work?

Use Clock someone else in, type the other person's PIN on the keypad, and they are clocked in. Lock / switch user hands the terminal to the next person, whose PIN signs them in.

When do employees see their schedule?

After you publish. Shifts you create are drafts until you choose Publish schedule, and if you edit a shift afterward, publish again so people see the change.

Can I stop people clocking in from outside the store?

Yes, on stores using the advanced schedule. Add an Allowed area with a radius, choose which punch actions to check, and choose Block to stop the punch or Allow and flag to let it through and mark it.

Does it warn me about overtime?

Yes. When you save a shift that takes someone past your weekly overtime limit, the form tells you the hours and the overtime, and still lets you save.

Does it work on a phone?

The Time clock does. The Schedule works best on a computer or tablet.

What does it cost?

Every business is different, so we quote per location. Book a demo and we will walk you through it.

Know who is working, without asking.

Book a demo and we will build a week's schedule with you.

Book a demo Permissions and employees